Highlights:
A. Chair
Upon election at the biennial Organizational Meeting of the MCRCC, the Chair shall comply with the notification requirements associated with the meeting.
As soon as practical after assuming office, the Chair shall become familiar with all ORS and ORP Bylaws, Standing Rules applicable to the MCRCC, Platform, and MCRCC legal documents.
The Chair shall have general charge of the affairs of the MCRCC with the advice and consent of the Executive Committee and the MCRCC.
The Chair or designated representative shall preside at all meetings of the MCRCC and Executive Committee.
The Chair shall supervise and direct all officers, committee chairs, and employees of the MCRCC.
Any Chair's reports requiring mailing by USPS should, when possible, be coordinated with the other mailings by the Secretary. All communications should be sent electronically to those members who have the capacity to receive such communication.
The Chair shall call MCRCC meetings as prescribed in these Bylaws and such other times as deemed necessary.
The Chair shall appoint the following standing committees: Precinct Organization, Candidates Assessment, and Finance and Budget. The Chair shall appoint an Audit Committee immediately prior to the biennial Organizational Meeting. Additional committees may be appointed as deemed necessary. These committees and their individual members serve at the pleasure of the Chair
The Chair shall attend all ORP Central Committee meetings. Should the Chair be unable to attend and no Alternate Delegate is able to attend in the Chair’s stead, the Chair shall appoint a proxy to be present in one’s stead as prescribed in Article VIII, §D of these Bylaws.
B. Vice-Chair
The Vice Chair shall perform the duties of the Chair should the office become vacant or the Chair is unable to perform the duties of the office.
The Vice Chair shall perform such duties as may be assigned from time to time by the Chair.
The Vice-Chair shall attend all ORP Central Committee meetings. Should the Vice-Chair be unable to attend and no Alternate Delegate is able to attend in the Vice-Chair’s stead, the Vice-Chair shall appoint a proxy to be present in one’s stead as prescribed in Article VIII, §D of these Bylaws.
C. Secretary
The Secretary shall be responsible for recording and maintaining minutes of all meetings of the MCRCC and the Executive Committee and transmitting them to the members of the Executive Committee within 10 business days following the meeting. The minutes shall be maintained in a form that can be transferred to a newly-appointed or elected Secretary.
The Secretary shall transmit all notices prescribed by ORS, ORP Bylaws, MCRCC Bylaws, the Chair, or Executive Committee.
The Secretary shall inform the Marion County Clerk, the ORP, and the Precinct Organizational Chair by USPS or electronically of resignations and appointments of PCPs.
The Secretary shall notify appointed PCPs by USPS or electronically of their appointment within 21 days of their certification by the Marion County Clerk.
The Secretary shall provide copies of the MCRCC Bylaws to all PCPs by USPS or electronically within 21 days of their certification by the Marion County Clerk.
The Secretary shall maintain an attendance record of all MCRCC and Executive Committee meetings and include the record as an appendix to the minutes of the meeting.
The Secretary shall secure a certified list of duly-elected PCPs from the county Clerk's office prior to an MCRCC Organizational Meeting.
The Secretary shall maintain a current list of members. This list will be used to credential members at MCRCC meetings and whenever it is necessary to have a current roster of members.
The Secretary may take on the role of Alternate Delegate to be credentialed at an ORP Central Committee meeting in the absence of all duly-elected Alternate Delegates.
D. Treasurer
The Treasurer shall act as fiscal agent of the Central Committee for the receipt and disbursement of its funds.
The Treasurer shall maintain accurate records and submit written financial reports as may be required by the MCRCC Bylaws, Chair, Executive Committee, or ORS.
The Treasurer shall pay bills as directed by the Chair. Should the Treasurer question the propriety or authority for paying a bill, the Treasurer may request a written directive from the Executive Committee, signed by the Chair. This directive shall be maintained as a permanent record in the minutes of the Executive Committee meeting at which it was considered.
The Treasurer shall make a financial report at all Executive Committee and MCRCC meetings. This report shall be in writing and provided to the Chair no later than 10 days prior to the meeting.
The Treasurer may take on the role of Alternate Delegate to be credentialed at an ORP Central Committee meeting in the absence of all duly-elected Alternate Delegates.