A. Organizational Meeting
The Biennial Organizational meeting of the MCRCC shall be held as prescribed by ORP bylaws.
Upon the call of the outgoing Chair of the MCRCC, the MCRCC shall hold its Organizational Meeting no earlier than the date of the General Election nor later than November 25 of even-numbered years. Notice of such meeting must be sent electronically or mailed via USPS no later than 21 days prior to the date of the meeting, to all certified Republican PCPs in Marion County. A copy of the notice must also be sent to the ORP Central Committee no later than 10 days prior to the date of the meeting.
The purpose of the meeting is to elect officers for the MCRCC and to elect Delegates and Alternate Delegates to the ORP Central Committee pursuant to these Bylaws and to conduct any other business deemed appropriate by the MCRCC.
Within 5 business days of the County Organizational Meeting, the newly-elected Chair of the MCRCC shall cause notice to be provided to the ORP Central Committee, in writing, of the names of each County Officer and the names of each Delegate and Alternate Delegate. The MCRCC must also provide current copies of its Bylaws and Rules to the ORP Central Committee no later than November 30 of each even-numbered year.
Within 5 business days of election, the newly-elected Chair of the MCRCC shall cause notice to be provided to the county Clerk's office designating the newly-elected county Chair and/or designated representative as an official authorized to communicate with and receive notices from the county Clerk on behalf of the MCRCC.
Within 5 business days of election, the newly-elected Chair of the MCRCC shall cause all appropriate forms to be filed with the Secretary of State's office, which will provide adequate notice to that office of the change in party leadership and will officially transfer responsibility for contribution and expense reporting to the new officers.
In the event that the MCRCC fails to organize, the Chair of the ORP Central Committee may appoint a temporary county Chair for the purpose of calling an Organizational Meeting
The temporary Chair must call an Organizational Meeting within 60 days of one’s initial appointment. Until officers and Delegates are duly elected, the temporary Chair may represent the MCRCC as a temporary delegate to the ORP Central Committee.
B. Other Meetings
At least four Central Committee meetings must be held each year.
The Chair or a simple majority of the Executive Committee may call MCRCC or Executive Committee meetings by providing a 10-day notice of the meeting to all members of the appropriate committee electronically or by USPS.
The Secretary shall call a meeting of the MCRCC at the written request signed by 51% of the members. The notice of meeting will be transmitted either electronically or by USPS postmarked no later than 10 days prior to the scheduled meeting date to members.
Notice of MCRCC and Executive Committee meetings will be transmitted either electronically or by USPS postmarked at least 10 days prior to the meeting date to those members whose presence at these meetings is required by these Bylaws.
A quorum shall be present before conducting any business. (See Article X)`